under what circumstances is it acceptable to change those items in part a after the audit is started

What is an acceptable use policy?

An Adequate Use Policy (henceforward mentioned as "AUP") is agreement between two or more parties to a computer network community, expressing in writing their intent to adhere to sure standards of behaviour with respect to the proper usage of specific hardware & software services. More specifically, it is a set of rules created and enforced usually by an owner or managing director of a website, network, online service, or larger reckoner infrastructure that aims to restrict the unseemly ways their information avails may exist used. In order to minimize the risk of legal action, concern entities such every bit corporations, ISPs, website owners, schools and universities cull to implement an AUP. Hence, an AUP gives directions on what behaviour and apply of applied science is approved by the owner or the community equally a whole.

Like to the terms of service

AUP documents frequently fulfill the same role as the ubiquitous Terms of Service or Cease-user License Agreement texts that can exist constitute on virtually all software applications. Nonetheless, at that place are slight differences betwixt those documents. Past comparison, first, AUPs comprehend larger computing resources, due east.g., websites or LAN; second, they emphasize etiquette and respect for boyfriend users (presumably not applicable to single-user programs or other computer services).

Connexion to IT security

There is a great deal of details in an AUP relating to estimator security – managing passwords, online intellectual property and software licenses. Other capacity can give an account of bones international etiquette (e.k., a short description of firm's email policy), or deal with excessive use of system resource, for instance, the superfluous traffic generated past playing reckoner games.

Intended subjects

AUPs seem handy in situations where new members sign on to bring together an information system or network. For this reason, an AUP must remain clear and curtailed, inter alia, and cover the points of vital importance regarding what behaviour is permissible and what is not when it comes to usage of company's IT system. Where relevant, users should exist referred to a more comprehensive policy.

In public organizations such equally libraries or universities, AUPs may be used to protect young people from profanity, pornography and bad influence. On the other manus, the policies in question at corporate level spread out to include business organisation interests.

To this end, a useful aspect apropos AUPs is that they, as an integral part of the entire monitoring procedure, tin can exist an effective tool in identifying cyber-slackers and abusers amidst employees within an organization. Human being Resources experts and the courts are certain that this measure may provide the needful evidence of a "duty of care" that will reduce the unacceptable employee activity. Equally a generally accepted rule, monitoring Internet and email services is considered legal provided that the employer has communicated an AUP to his employees. Getting prior consent may allow employers to come off clear and not exist held liable for some mischiefs in contravention of the policy done by their employees.

Source: Student Net/Software Acceptable Use Policy by MSD Decatur Township

Source: How to Create an AUP – Acceptable Employ Policy byMitchell Bradley

Moreover, policies like those against racial or religious discrimination and compulsory email archiving are stipulated by law or regulation, and others, such as sexual harassment or prohibition against smoking outside designated areas may exist seen as necessary from a common business ethics point of view. What is important is that all of them tin be expressed in an AUP – an employee handbook of a kind – simplifying their applicability on the ground and at the aforementioned time making them translatable to every worker regardless of rank and status.

Source: How to Create an AUP – Acceptable Use Policy by Mitchell Bradley

• Structure
• Preamble or Purpose

This is an introductory part that clarifies the application of what follows in terms of policy text. Basically, it explains why this document is needed, its aims, and maybe an indirect reference about the motives behind its coming into existence.

Source: Acceptable Use Policy by Dark-brown University

Scope

The range and coverage of AUPs vary more or less. A policy could use to specific users, departments, regions, systems, components, software or data that are employed or connected to the owner'southward network/computer systems.

Source: INTERNET Adequate Use Policy by U.South. Department of the Interior

Policy

That'south the policy'due south pulp (usually the near delicious or essential office of a fruit) in which are accentuated requirements users must discover. Ofttimes, there volition be a list with prohibited activities. It is important to remember that at the heart of the AUP every bit a regulatory document is the concept of respect and upstanding utilize. Thus, AUPs rely on the good behaviour demonstrated past anybody under its influence, trying to instill what is appropriate "by persuasion". If the power of persuasion proves itself insufficient, then i should face the consequences.

1. Enforceability
   The AUP argument should make clear which jurisdiction decided what laws the AUP must conform to. Naming the exact jurisdiction could spare a negative feel when it comes to interpretation of the right legal activity necessary to enforce provisos embedded into the policy. Seen from some other point of view, this kind of policy is usually enforceable at all times.
2. Standards
   At that place is a sure drove of standards through which the policy is administered in order to brand it a complete production that volition provide timely and consistent rules of use. These standards should be fabricated known to the users, and the users are expected to familiarize themselves and comply with them.
3. The code of conduct — Violations of Policy — Sanctions
   Any deviation from the right course of behaviour would mean that at that place will be a sanction seeking to redress the wrong.

Presumably, the section that outlines the unacceptable uses of given online service has a central part in almost all AUP documents. Unacceptable behaviour may include:

• creation and distribution of material that is indecent, obscene, offensive, or causes inconvenience, annoyance, or feet to other users or service providers (i.e., technical staff). Several examples:
  • cyberbullying

Source: Student Use of Engineering science/Acceptable Use Policy past Fountain Valley School District

• unsolicited messages, regardless whether of commercial/advertising grapheme or not, sent deliberately to other users

Source: Acceptable Use Policy by Rogers Communications Inc.

• violating the privacy of others online

Source: Acceptable Use Policy by Chocolate-brown University

• misusing the network in such a style to deny the services to all the rest of the users (that is DDoS attacks).

Source: Acceptable Use Policy past Rogers Communications Inc.

• "waste of time" activities performed by a malevolent or negligent user that crave technical staff to troubleshoot the problem.

Source: ICT Acceptable Use Policy by Training Strategies Ltd.

• any other kind of technical misuse, such every bit releasing viruses into the network.

Source: Adequate Use Policy by Rogers Communications Inc.

• creation and distribution of any kind of illegal content (due east.k., defamatory, infringing copyright acts or such unauthorized by nature).

Source: Acceptable Use Policy by Rogers Communications Inc.

Disclaimers can be found most of all on AUPs referring to the use of websites. They exonerate an organisation from responsibilities under specific circumstances. After all, connection to the Internet or utilise of a website is a privilege, non a right, as stated by the AUP of the Loughborough Universiy.

Sanctions

In many AUP statements at that place is a text that sets forth the consequences of violating the policy – sanctions applicable to everyone that breaks the AUP. For instance, subscribers to broadband Cyberspace service may be field of study to either bandwidth limitation, suspension, or termination of contract on a variety of grounds. If the activities are illegal, the company may call on law enforcement authorities. When the violator is an employee, then the company may terminate the employment. It is important to annotation that the policy has pretty much straight effect and could be enforced without legal proceedings.

Source: Acceptable Apply Policy by Rogers Communications Inc.

Conclusion

Ideally, an AUP should do the following:

Clearly specify the owner(s);

Ascertain the verbal components covered past the policy: Internet, email, voice postal service, calculator systems and files;

Underline that these components are for business organization purposes just;

Incorporate "use cases," "situational analyses," or "what if" scenarios illustrating how the policy works in reality;

Ban content that is harassing, offensive, defamatory, insulting, discriminatory, pornographic or obscene;

Prohibit distributing confidential or proprietary information, including copyrighted software, or unauthorized admission by electronic means performed by employees;

Underline the repercussions non-compliance would entail. Warn policy's recipients that they may exist discipline to disciplinary measures in case of violation of the policy.

Sources

• Brown University (2003). Acceptable Use Policy
• Education World Inc. Getting Started on the Internet: Developing an Acceptable Utilise Policy (AUP).
• Fountain Valley School District (2010). Student Use of Engineering/Adequate Employ Policy
• GFI (2011). The Importance of an Adequate Use Policy
• Mitchell Bradley.Adequate Utilize Policy – AUP
• Mitchell Bradley.How to Create an AUP – Acceptable Use Policy
• Techopedia. Adequate Utilise Policy (AUP)
• Grooming Strategies Ltd. ICT Adequate Utilise Policy
  
• Rogers Communications Inc.Acceptable Use Policy
• U.S. Department of the Interior (1997). Internet Adequate Utilize Policy
• Wikipedia. Acceptable Apply Policy.
• Worcester Polytechnic Institute (2008). Acceptable Use Policy (AUP).

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